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Minutes of Standing Committee

24th January 2025 at 3pm in Parish Centre

 

Present:  Anne Ramsden (AR), Jane Darlington (JD), Adrian Walker (AW), Bill Jewell (BJ) by invitation.

Apologies were received from Trish Holme (TH).

1. Finance.  

 Accounts for 2024, approved by the Independent Auditor, would be required for the planned meeting of PCC, scheduled for 12th February. It was agreed that these could only be discussed meaningfully if they are circulated prior to the meeting.                                                                                                                                                                                                              AW agreed to contact TH.

2. Churchyard burial plots.                                                                                                                                    AW circulated a letter from R&J Lingham. It was noted that that they wished to gift back a burial site previously reserved next to their son. While the plot was clearly marked on the churchyard plan a search of church and diocesan registers had failed to identify a record of this reservation and the Linghams had also been unable to find any paperwork. It was considered, therefore, that no other formalities were required and the grave space would be added to the few available.                                                                                                 AW agreed to reply to the Linghams and thank them for their gift of the site.                                                             While there was still space for interment of ashes, the area for graves is now almost completely full and it was suggested that the Council, who would ultimately have responsibility for the churchyard, should be informed.                                                                                     AW to write to the Parish Clerk.

3.  Vacancies at APCM.                                                                                                                                      AW stated that a number of PCC members were due to come off the committee at the APCM in April. AR had stated her intention of standing down from her extended single-handed role as churchwarden and AW also intended to stand down from PCC and secretary. Following discussion it was agreed that this situation should be highlighted to the congregation.                                                                                                                                     AW offered to raise the matter following the notices after services.

4. Services during interregnum.                                                                                                                            AR outlined the problems of filling the service rota during the coming months and the discussions that had taken place with St Piran’s. It had been decided to cancel Evensong at present in view of the few numbers, but this could be reviewed when we have a new priest. There will be opportunities to share some services with St Pirans. At present, however, there is no priest available for Easter Sunday at Devoran or St Piran’s for a shared Communion Service. The matter would be kept under review.

5. AOB.                                                                                                                                                                           a) Rev. Martyn Pinnock (MP) would be attending February PCC meeting. Following this there would be further joint meetings with the PCCs and congregations of all 3 Waterside Churches. It would be important for MP to be fully apprised at these meetings of the history and reality of the present situation.                                                                                                                                                                  b) Worship Team. JD agreed to lead the worship team. Meetings might include a period of Bible study and intercession training.

Meeting closed at 16.30hrs

APCM 2025

The Parish of St John and St Petroc, Devoran

Minutes of Meetings held on 13th April 2025 at 11.30hrs.

Vestry Meeting

1. Dr Walker (AW) chaired the meeting and opened with prayer.

2. Apologies were received from Mary Dyson, Sue Hampshire, Janet Boxall, Ann Jewell, Barbara and John Sellers.

3. Election of Churchwarden. AW reported that no nominations for the post of churchwarden had been received. Bill Jewell (BJ), on behalf of all present, expressed gratitude and admiration for the years of service (AR) had devoted to the role and for the support work of the Secretary (AW).

APCM

1. Minutes of the APCM meeting held on 5th May 2024 were received, approved and signed by the Chair (AW).

2. There were no matters arising from the minutes.

3. Presentation of Accounts for the year ended 31st December 2024. These had been approved by the Independent Examiner, ratified at a meeting of PCC, 12th February 2025 and available in the church for the past month.                                                                                                                                                  Trish Holmes (TH) presented the accounts and highlighted items of income and expenditure. There was an end of year surplus of £6721.54. Planned giving had increased. Gift Aid had now been paid but repayment of VAT was still being pursued.                                                                                                                                                                      MMF for 2024 had been fully paid and the increased amount requested for the current year was being debated. The Co-funds Account figure represented the last available report. Our financial adviser had now left the company.                                                                                                                                                               Interest on accounts held by the Diocese had not been received and TH had been in contact with Church House – the interest may have been allocated to a different church!

TH noted the reduction in income from fund raising and suggested that dates for events should be arranged to avoid other village activities. 

Churchyard costs had increased as the gardener was doing more hours. Work reflected in the improved state of the grounds.                                                                                                                                                                    Electricity costs had decreased with regular accurate readings and we have now moved to a 24 month Eco tariff. It was noted that there is still an amount of oil in the tank.

Water charges were still high and BJ reported that he had recently held a site meeting with a SW Water technician. No meter had been identified and it was proposed to fit a meter in the vestry where water entered the church.                                                                                                                                                                       AW asked if the conversion of the church from oil heating to electric had been reported to our insurers. TH confirmed that this would have been picked up when the contract was renewed during the past year.   The chair gave a vote of thanks to TH for all the work she did for the church.

4. Annual Reports.

a) Electoral Roll.  Alicia Skeplorn (AS) reported that the number on the roll was now 52, including 11 non-residents. This represented a net loss of 9 names. Further names could be added during the year. The chair expressed appreciation for the many tasks that AS performed, not only as electoral officer, but in her care of the Parish Centre, Churchyard gardening and much more.

b)  Churchwarden. Anne Ramsden (AR) read a personal statement which explained her reasons for standing down from the role. Anne gave an update on various tasks which have been taken on by others and stated that, at least until a new incumbent is in post, she would continue with her LWL ministry.        AW reiterated the sentiments already expressed in the meeting. There was total support and understanding of Anne’s decision and thanks for the years she had dedicated to the office of Churchwarden.

5. Reports of Church Activity Groups.                                                                                                                         Deanery Synod. Jane Darlington (JD) apologised that no formal report had been submitted but regular reports had been given at PCC meetings.

Youth Church. AR reported that W4A had a regular attendance from children and parents and some 14-17 children attended Messy Church.

Tots and Toys. JD noted that there was now a good team of helpers established with 14-20 children present at each session.                                                                                                                                                             Churchyard Gardening. A report (AS) had been filed in the folder in church. AS highlighted the valuable help given by volunteers unconnected to the church and the various works that had been carried out in different parts of the churchyard. A number of issues were still a cause for concern including the need to repair the top boundary wall, the disintegrating shed and the overflowing bonfire.                                             Creation Care. Clare Chipman (CC) reminded the meeting that the church was now signed up to the ‘A Rocha Eco Church’ scheme with a commitment to work towards the bronze award. Since the change from oil based heating there had been a dramatic reduction in our Energy Footprint with further improvements anticipated from the use of LED lighting. She suggested other possible actions to further reduce our energy footprint and to enhance the ‘wild’ Churchyard.

6. Church Maintenance.  AW reported that the 5 year survey of the Church and Parish Centre had been conducted earlier in the year and the full QI report was available on line. BJ and AW had met on site with Joe Davidson (building surveyor) and agreed a list of priorities for the necessary work. A specification of works was being drawn up and would be tendered to contractors. A faculty application would be sought before submission to PCC.

7. Appointment of Independent Examiner.

TH stated that Nadine Ashby-Johnson (Accountant and Financial Controller) was reluctant to continue as examiner. It was very difficult to find an alternative and the Diocese had no suggestions. In the situation that no other auditor was found Nadine had said that she would fulfil the role for one more year.

8. Election of Deanery Synod representatives.   JD agreed to continue as Devoran representative but, with a heavy workload, PCC should continue to seek volunteers to support JD at the Synod.

9. Election of PCC members.  Natalie Shaw and Sarah Seddon had completed a three year term and were thanked for their service. The sad loss of Shirley Morrish and Steven Buckley’s illness further reduced the numbers. BJ and AW would also be stepping down, although available for advice and assistance.           Three new members, Elizabeth Dover, Rosemary Crocker and Osborn Gurrin, were nominated and duly appointed. It was noted that PCC could co-opt further members as required.

10. Election of Sides-people.  AR read out the current rota of sides-people and all agreed to continue.

11.  Devoran Religious Education Trust.  AR explained the origin and purpose of the Trust. There is currently circa £37,000 in 2 accounts which need to be updated and further signatories added.

12. Safeguarding Policies.  AW informed the meeting that Safeguarding policies were available on line and copies at the back of the Church. It was necessary for PCC to regularly review and approve these documents.

13. AOB. There was a brief discussion regarding duties and functions in the absence of a churchwarden.   The meeting concluded at 12.25hrs.

​​PCC Meeting

1. Officers.  AW had indicated that he would be stepping down this year from PCC and his role as secretary. It would, therefore, be necessary for PCC at their next meeting to appoint a lay-chair and secretary. TH indicated her willingness to continue as treasurer.

2. Minutes of the meeting held on 12th February were agreed and signed by the chair.

3. Reader license renewal.  Members unanimously agreed to support JD in her application for the renewal of her license. JD said that she would seek assistance with the work agreement which was required as part of the application. It was noted that the license was for ministry in all 3 churches of the Waterside benefice.

4. Date of next meeting. In view of the current vacancy in the benefice and the planned meetings in the coming weeks, it was considered necessary to meet early after Easter. After some discussion it was agreed for the next meeting to take place in:  the Parish Centre on 7th May at 4.30pm

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Minutes of Devoran PCC Meeting

Wednesday 12th February 2025 at 1900hrs in Devoran Parish Centre

 

Those Present: Anne Ramsden (AR), Clare Chipman (CC), Natalie Dawes (ND), Trish Holmes (TH), Alicia Skeplorn (AS), Jane Darlington (JD), Janet Boxall (JB), Bill Jewell (WJ), Sarah Seddon (SS), Kate  Robinson (KR), Mandy Walker (MW), Adrian Walker (AW) Rev. Martyn Pinnock (MP).

1. The chair (AW) welcomed members and opened the meeting with prayer.

2.  AW introduced MP and invited him to address the PCC. MP gave a brief summary of his 30 years in ministry and stated that he had been asked by Bishop Hugh to examine the breakdown of relationships within the Waterside Churches and to deliver a statement on the health of the benefice.  He indicated that his investigations, thus far, indicated failures at the ‘top rather than the bottom’. Geography dictated that the argument for the Waterside Benefice was both logical and compelling but it must be recognised that the 3 parishes were very individual, with different strengths and opportunities for service, albeit with points of connection.                                                                              

MP outlined his future plans. A meeting of the 3 PCCs had been arranged for 18th February at the Hub, Carnon Downs and an agenda would be circulated. Members were encouraged to submit further items before the meeting. A Benefice wide meeting was scheduled for 1st March before a final ‘washup’ meeting with Churchwardens on 7th March and the drawing up of a statement for the Bishop.                                          MP urged members to look forward and to adopt a positive approach to working together. This was supported by a number of members although it was apparent from comments that present issues were long standing and still needed to be addressed.

As a first step of joint working MP announced that he would be leading a Lent Course for the Waterside Benefice and ‘Churches up the Creek’. MP left the meeting at 19.30hrs.

3. Apologies were received from Steven Buckley and Will Charnley.

4. Minutes of the meeting 4th December 2024 were approved and signed as a correct record.

5. Matters arising:  AW stated that actions from the minutes would be addressed during the agenda.

6. Finance.  TH reported that she had just received back the audited financial accounts for year ended 31 December 2024. AW had circulated these to members that morning and a few copies were available.             There had obviously been little time to examine the document in detail but TH responded to several questions regarding Gift Aid tax recovery and VAT reclamation. She stated that the accounts related to income actually received and that some payments were still owed.

TH noted that we had not received any interest from diocesan held accounts and she was asked to raise the issue with Church House.                                                                                                     Action TH                                   Members were informed that the MMF for 2025 had been increased to £20K. It was agreed that payments would be kept under review during the year as we have additional expenses during the interregnum. AW suggested that we examine the accounts and address minor queries to TH. If there are more major issues it will require a further ‘one topic’ meeting before the accounts can be approved at the APCM. TH would search again for a SW water bill re the ongoing search for a possible water meter and she agreed to set up a separate e-mail account to obviate problems with PCC communication.   TH would also compile a list of Easy Access accounts to improve the return on our cash balance.                                                      Action TH  

7. Secretary report.  AW reminded the meeting of circulated correspondence from the Diocese.                      a) Support for those working with children, young people, families or schools in the Diocese.

b) Annual safeguarding conference, newsletter and Diocese response to Makin report.                 

c) Announcement of appointment of new Bishop for Truro.

Setting up of a Church Buildings’ support network and workshop (25th February) combined with Net Zero and Creation Care.                                                                                                      

e) Permission required for unlicensed clergy and lay persons to exercise ministry.                                                 f)  Quinquennial report – see later

These documents were all still available if members required copies.

AW reported that he had exchanged correspondence regarding the surrender of a reserved burial plot in the churchyard and, following a meeting of the standing committee, had written to the Parish Council to inform them that the churchyard burial ground was almost full.

AW had made application and organised quotes for a bid for a ‘Quick Wins’ grant and corresponded with energy providers regarding renewal of our energy contract -see later. 

8. JCC.  AR stated that the committee was not meeting while the present issues within the Benefice were unresolved.

9. Deanery Synod. JD reported that no meetings had taken place since the last PCC. The next Synod meeting was arranged for 26thFebruary when she was unable to attend. AW requested that any member able to attend the meeting at Kenwyn Church should contact JD. Deanery Synod representatives would be appointed at the APCM.

10. APCM.  This would take place on Sunday 13th April following morning service.                                 - Electoral roll. AS reported that she had received 29 returned forms so far and still had 18 to contact. There were 61 on the present roll. The closing date for inclusion is 28th March. 

New PCC.  AW reminded the meeting that there would be a number of vacancies for new members on the committee and that Churchwarden and Secretary would be stepping down at the APCM. The situation had been highlighted to the congregation at Devoran. Rosemary Crocker had indicated her willingness to stand as a PCC member but there had been no volunteers for the officer roles. 

AW asked for guidance on the way to proceed if this was still the situation at APCM. WJ noted that, when this had happened in the past, a neighbouring parish had been asked to provide a churchwarden. He also stated that it was in the power of the PCC to employ a secretary. 

AW suggested a meeting with the Archdeacon to apprise him of the situation. It was considered, however, that this should occur after the APCM.

11. Churchwarden’s report.

a)  AR noted that a planned safeguarding course had been postponed.

 b)  It had been proposed that we join with St Piran’s for Ash Wednesday service and for an Agape meal on Maunday Thursday. JD would lead the sunrise service on Easter morning and, in the absence of a priest, she would lead the Easter service in church – it might be possible to offer communion by extension. These plans were all approved.

JD, supported by PCC considered that it was not appropriate to join with another church for Mothering Sunday when the church should be available for local people.

AR reported that Will Charnley had offered to sing at the Sunrise Service and details of the Walk of Witness were not yet available.

c)  A proposal to form a Benefice Ministry was being explored by JD and AR.                                                                     

d)  Permission had been given to Tree Surgeons to begin various tree works including dealing with ivy on the oak and yew trees.                                                                                                              

 e)  As already noted, there are now only 3 burial places remaining and the Council has been informed. There is, however, plenty of room still for the interment of ashes.

 f)  The Quinquennial report had been received and circulated. The summary listed the major works and routine maintenance required. WJ underlined the importance of the work to limit water ingress to the tower, roof tile repairs and the overdue painting to the Parish Centre. It was agreed that we were no longer able to organise and oversee these works ourselves and WJ suggested that we ask Joe Davidson of Scott & Co to project manage the various contracts. This was approved and WJ agreed to contact Joe D and decide a programme of works according to priority and affordability.                                        Action WJ

12. Creation Care.  AW reported that he had been informed earlier today that we had been successful in securing a ‘Quick Wins’ grant of £1500 to carry out the conversion of lighting to LED and the fitting of time lag switches to the radiators. After some debate it was agreed unanimously that we should offer the contract to Chris Davey as this was the lower of the two quotes and he was familiar with electrical work in the church.                                                                                                                                                                           Action AW

One of the conditions for receiving the grant is that we register for A Rocha Eco Church and work towards the Bronze award. The chair reminded members that, following a request at the December meeting, CC had provided details of the commitment if PCC signed up to the ‘A Rocha’ conservation award scheme and it appeared that we have already fulfilled much of the requirement. Following discussion it was agreed unanimously that Devoran Church should register for A Rocha Eco Church. Rosey Sanders (Op. assistant to Churches Cut Carbon Officer) had offered to assist CC in the administrative work of registration.                                                                                                                         Action CC

13.  Children’s and Youth activities.                                                                                                               

Worship 4 All.  Continuing as usual.

Sunday Stars.  Regular meetings are presently on hold due to lack of children but it is planned to reconvene for special events eg Pancake party on March 2nd and Easter.                                                                     Messy Church. Numbers have been good with 14-16 children regularly present.

Tots and Toys.  JD reported that this initiative was thriving. A shed was being built at Feock to house equipment and avoid the need to carry heavy boxes. It had been necessary, however, to cancel two sessions due to lack of helpers and there was an urgent need to recruit more helpers. Shirley M was sadly missed.

14. Working Group updates.

Gardening group.  AS reported that numbers, on occasions, were few but Simon’s pressure washing of the church steps had been much appreciated.

Coffee Spot.  4-6 people attended regularly. £376.89 had recently been received from relatives of Shirley M. for kitchen donations and, with deductions for expenses, £270 had been handed to the treasurer.           Flowers.  MW informed the committee that Jill Howman had indicated that she would be moving from Cornwall. Sue Mountford had expressed an interest in joining the team and had already been pressed into service.

Church cleaning.   AS reported that the broken hoover had been taken to the Repair Café and is in process of repair. Payment for parts and a small donation will be required.

15. Safeguarding.   AR stated that she planned to attend further safeguarding courses. A copy of the Diocese Safeguarding policy was available at the back of the church but could be e-mailed to members if requested. AW noted that agreement with the policy was required at APCM.                             

AOB.   AR distributed copies of the agenda for the joint Benefice PCC meeting at the Hub on Tuesday 18th February.

Meeting concluded: 2045hrs

Date of next meeting.  Following the APCM on 13th April 2025.

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Addendum to Minutes

Thursday 13th February 25.  AW e-mailed all PCC members apologising that the item on energy contracts had been overlooked on the agenda. Members were requested to consider an attachment which described current offers from TotalEnergies for both regular and Eco tariffs for 1,2, or 3 years. Replies were received within 24hrs from 10 of the committee in full support for an Eco tariff and a large majority for a 24 month contract.                                                                                          Action AW

Minutes of Devoran PCC Meeting

Wednesday 5th June 2024 at 1900 hrs in Devoran Parish Centre

​Those present:   Adrian Walker(AW), Anne Ramsden(AR), Trish Holmes(TH), Jane Darlington(JD), Shirley Morrish(SM), Natalie Shaw(NS), Janet Boxall(JB), Mandy Walker(MW), Steven Buckley(SB), Kate Robinson(KR), Alicia Skeplorn(AS), Sarah Seddon(SS).

AW took the chair. He welcomed returning members to the PCC and opened the meeting with prayer.

1.  Apologies were received from Revd.Karen, Bill Jewell, Will Charnley and Clare Chipman.

2.  Minutes of the APCM, 5th May 2024, were received, agreed and signed by AW.

3.  Matters arising. AW reported that following the APCM the issue of the broken bell rope had been addressed and, through contacts of JD, the rope had been replaced. AW thanked JD and asked that she pass on the appreciation of the PCC to those who had carried out the repair. The problem of squirrels in the belfry might need to be tackled in the future!

4.  Correspondence. The secretary, AW, reported that all Diocesan circulars and notices of events had been copied to members.                                                                                                                                                                a) He informed the meeting that he had met with Michael Greet (chair of the Diocesan property committee) to discuss the matter of parking in the Vicarage. Mr Greet stated that the previously agreed plans for the front garden had been approved by the committee but that further progress had been delayed until the new Archdeacon had been appointed.  He had promised an early meeting with all concerned.                                                                                                                                                                                            b) AW stated that he had written to David Scott (surveyor) regarding the persistent problem of damp in the West End of the Church following the major work carried out in recent years. As yet there had been no reply.

5.  Treasurer’s Report.

TH circulated papers that itemised receipts and payments during the first quarter of the year. This was in response to a previous request for more information about our financial sustainability. It was rapidly noted that these papers contained named individuals and the papers were immediately withdrawn.

TH reported that income during the period January 24 –March 24 amounted to £14,176 and expenditure to £8,685. The sum of £4000 had been paid towards our MMF contribution.  

AW emphasised the need to have regular updates on our Co-funds investments and TH agreed to contact our financial advisor to arrange a report or a meeting.              ACTION TH                          

6.  Joint Churches Council. AR gave a brief summary of the recent JCC meeting. Following the Archdeacon’s report and, as further plans unfolded, the JCC had proposed that the Bishop might personally speak with the congregation at Feock to explain the need for current actions and the consequences for the future of the Benefice. This proposal had been communicated to the Bishop.           AW noted that there would soon be two vacancies on JCC for representatives from Devoran. He encouraged members to advertise this need widely among the congregation. 

7.  Deanery Synod.  JD’s report of the meeting in May had been previously circulated. She expanded on some of the ‘Transforming Mission’ activities that were being promoted around Truro and the progress of the LICF project. There was a brief discussion of ‘On the Way’ and the problems associated with clergy ministering to multiple parishes. SB spoke briefly of experiences in other parts of the country.

8.  Church Services.  AW reminded members that a previous discussion had concluded that a decision regarding the future of Evensong/Celtic services should be made by the Ministry Team by Easter. It was noted that, while numbers were few, there were new regular attenders who valued the more contemplative services. NS suggested possible reorganising of service times to encourage parents to attend. AR stated that the Ministry Team would keep the matter under review together with the points made in discussion.

JD asked if, with reducing numbers, there was a need to consider further ways to attract the community in Devoran to be involved with their Church. A wide discussion ensued and members suggested ways that might encourage greater interest in attending services and the giving of financial support and practical help to maintain the church.

– Presence of school choir at W4A services (NS). Developing ‘Friends of Devoran Church’ (AR).                 – Education: Articles in Parish Magazines, Social Media, Connect publications.                                                  – Repair of Church Board and better use of Corner Notice Board (KR).

– Sum-Up card machine reader available in church. AR agreed to investigate.

9.  Church Warden’s Report.

a) Vergers. AR thanked those who had agreed to help with this duty. AS would coordinate vergers and any further volunteers should let AS know. SM suggested that it would be helpful if guidelines describing responsibilities could be drawn up.                        ACTION A                                                                        b)  Bamboo removal.  AR reported that Tim Lugg would come with a digger and remove material. Charge would be at £290/day with a minimum charge of half day and then hourly rate. Removal at £60 – possible 2 loads. Proposed SM ; Seconded LS;  Agreed by all.                      

c)  Tree Surgery. Advice had been taken following a survey of the churchyard trees. It had been suggested that we carry out the minimum necessary to the Yew and Pine trees and a proposal had been put forward to the Council. A response was awaited and estimates would then be required for the work. d)  Religious Education Trust. It was necessary to review the signatories for this account. Only WJ and AR were current. SS, NS and AW volunteered for their names to be added to the list of signatories. AR suggested that we should consider possible wider use of the funds within the terms of the Trust.                 e)  Sound system.  AR reported that she had been investigating, with the help of the diocesan ‘sound advisor’, ways to play dedicated music in church if the organ was not available. One possibility required replacement of the present sound system and speakers with a quote of £2,595. SB commented that his experience with the suggested option was less than positive. AR agreed to explore further systems.

f)  AR stated that she did not intend to stand for Churchwarden at the next APCM.

10.  Creation Care.  Clare Chipman was unable to be present but she had forwarded the most recent newsletter which had been circulated to all members.

11.  Children’s and Youth activities.

Sunday Stars. AR reported that numbers were a little low at present. There were plans to attend a performance of ‘Matilda’.  

Messy Church.  AR reported that this work was progressing well, with the valued  assistance of Pastor Adrian and helpers from The Hub. NS suggested that, if a Sum Up machine was procured, this could also be made available at Messy Church.

Tots and Toys. JD’s report had been circulated. She underlined the significant progress that had been made in the past year. They had now graduated to the large hall to accommodate the increased numbers and had off-site storage for equipment. Some of the children had been going to Messy                 Church.

Guides.  KR reported that numbers had fluctuated with some leaving and new members joining the group. Rainbows and Brownies with a Guide planned to attend an Activity event at Stithians.                        SB offered to assist in setting up ‘Mail Chimp’ groups to advertise information about Church groups, Services and other news.

12.  Working Groups.

Churchyard gardening: AS reported that monthly activity continued, when weather permitted, with some encouraging ‘outside help’.                                                                                             

Coffee Spot.  SM stated that numbers attending were few but included a few holiday makers. The time had been changed to 10.30-11.30 on 2nd and 4th Tuesday.

13.  Safeguarding.  AR reported that there had been no matters of concern.

14.  AOB.  AR noted that there had been a suggestion to repeat the ‘Big Help Day’ which had been so successful last year and she was looking for a possible date.

15.  Dates for future meetings:  

Wednesday, September 11th 2024

Wednesday, December 4th 2024

Wednesday, March 5th 2025

APCM, Sunday, April 20th 2025

The meeting was close with the Grace at 20.30 hrs.​​​​​​​​​​​​

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

​

Minutes of Devoran PCC Meeting

Wednesday 4th December 2024 at 1900hrs in Devoran Parish Centre

 

Those present:   Steven Buckley (SB), Claire Chipman (CC), Kate Robinson (KR), Alicia Skeplorn (AS), Trish Holmes (TH), Anne Ramsden (AR), Natalie Shaw (NS), Adrian Walker (AW), Mandy Walker (MW), Graham Murdoch (GH).

1. AW opened the meeting with prayer. The chair welcomed members and introduced GM who was in attendance to observe the agenda. His father had been a churchwarden at Devoran and GM, now retired, had expressed a willingness to assist with PCC activities.

2. Apologies for absence. Will Charnley, Bill Jewell, Shirley Morrish, Janet Boxall, Sarah Seddon, Jane Darlington.

3. Minutes of 11th September 2024 meeting were received, approved and signed by AW who thanked SB for taking the minutes at the September meeting.

4. Matters arising. Actions from the previous meeting would be addressed in the agenda items.

5. PCC secretary’s report. AW drew members’ attention to a number of letters that had been circulated: a) Bishop’s letter regarding the development of Strategic Rural Dean posts.                                                   b) October and November Creation Care Newsletters.                                                                                              c) Notice of a service of celebration and thanksgiving for Safeguarding Officers: Dec.5th.                        d) A Diocese Workshop on Church Buildings, Net Zero and Creation Care:  Feb. 25th.     Other matters would be reported during relevant agenda items.

6. Treasurer’s report. TH tabled a paper showing income/expenses for the period 1st Jan-10th Sept. Due to computer problems, up to date figures were not available but would be sent out by e-mail.       ACTION TH

TH reported that the MMF was now fully paid but we were incurring expenses for locum priests.        Although we regularly maintain a small surplus of income over expenses we have lost a number of people who had donated generously to the church and this income had not been replaced.                     AW stated that the electric meter was now read each month and he would pass on invoices to the treasurer. He estimated that our annual electricity usage would be about 7,500 KWh with a cost in excess of £2,000. The location of the water meter, however, was still a mystery and AW agreed to pursue the matter with SW Water.                                                                                                 ACTION AW         TH stated that she had not yet been able to contact our financial advisor to enquire about setting up an Easy Access account.    

7.  JCC. AR informed members that the last meeting of the JCC had been cancelled.  Rev.Martyn Pinnock, who is working with the Feock Church, planned to meet with the churchwardens of all three churches in the New Year.

8. Deanery Synod.  JD had submitted notes of a meeting in November which had been circulated. These summarised progress with ‘On the Way’ appointments and initiatives in the Diocese together with financial issues in the Deanery.

CC and SB both considered that it was impractical for them to continue as regular synod representatives. It was suggested and agreed that JD, if possible, should contact PCC members for one to accompany her to future meetings.

9. Sustainability.   AW stated that he had been encouraged to include this item by comments from a number of people. Members were well aware of the falling numbers on the electoral roll and the diminishing numbers who attend our regular services. All the work contributed by volunteers in leading services, maintaining the church and churchyard, pastoral care and fund raising etc. is greatly appreciated. However, the demography of those able to contribute, the duties of care, family responsibilities and decreasing mobility will inevitably mean that the various activities will increasingly be  carried out by a few. For an unknown period we have no priest in the parish.             AR, who has shouldered much of the burden as churchwarden in recent years has expressed her intention to resign from the role next April while maintaining her service in ministry. AW stated that his role as secretary should finish next year.                                                                                                          During discussion there was wide recognition of the problem and the need to make the community aware of the situation.

A number of suggestions were put forward including:

A circular letter or social media to inform the parish of the situation.

A Gift Day, both for contributions and information. (AS)                                                                                      Use of other facilities for services. Parish Centre (KR) or Village Hall (CC)                                              Reducing services eg discontinue Evensong (AW)

Share out churchwarden duties. (SB)

AW thanked members for their contributions. There were no easy answers to sustainability but AR suggested that the debate should continue and that we would return to the subject in the New Year.                                                                                                                                                                                ACTION AW

10.  Church Warden’s Report.                                                                                                                                  Services and Events. AR outlined the programme of services for the remainder of the month.  The Carol Service would take place at 6pm on 15th Dec. and the 5th Sunday would be a Benefice SoW at Devoran. The School Carol Services were planned for 18th Dec. at 2.30 and 5.30pm. It was noted that parent admission would be by ticket to these services.                                                                                  Maintenance. Damp/condensation within the church was still a significant problem and AR suggested that this should be highlighted to the surveyors during the Quinquennial Inspection which was planned for January 13th 2025.                                                                                                               Fire alarms. The smoke alarms and fire exit lights had required inspection and repair when the control box batteries failed – the previous inspection had been in 2017! 

Contactless donations. A ‘Sum-up’ card reader was now available at services. Awaiting arrival of fixed dedicated apparatus.

AR noted that the fascia boards of the Parish Centre required painting and wire netting was needed over the open windows in the belfry to repel squirrels.

11. Creation Care.  AW stated that the Diocese was offering grants for ‘Quick Win’ projects to address energy conservation matters. He had made an initial statement of interest and had met with Chris Davey (electrician) who would provide quotes for conversion to LED lighting and for fitting time lag switches to the radiators. These would then be submitted to the Diocese for possible funding. AW further reported that he had made contact with ‘Parish Buying’ with a view to a considered switch to a Green energy supplier when our current contract finishes in March ’25.                         ACTION AW CC drew members’ attention to the work of ‘A Rocha’ and its history of climate action and social justice. She again urged members to consider Devoran Church signing up to one of the conservation award schemes. AW proposed that CC draw up a chart to identify the commitment that would be required.                                                                                                                                                          ACTION CC

12. Children and Youth activities. AR reported that Messy Church was enjoying good attendance with 12-15 children regularly each month. Sunday Stars would be re-forming in January. Most of the children would be moving in the coming year to secondary school.                                                                   AR announced the welcome addition of ND to the W4A team. KR suggested that more W4A services could be held in the Parish Centre.                                                                                                                                 JD had written a report on the activities of the ‘Tots & Toys’ group – circulated. She highlighted the urgent need for team members to replace six members who, for various reasons, were no longer available. Without more help there was a significant risk that this valued activity could not continue.

13. Working Groups.

AS noted that:                                                                                                                                                                        Coffee Spot continued with variable numbers.

Gardening Group attracted 6-8 people on a good day. Top soil had been delivered and distributed to level some of the sunken graves; a number of graves still required levelling. Much of the bamboo had now died and it was noted that a digger, if employed, would not be able to get close to the wall.             A steam cleaner had been purchased. 

14. Safeguarding.  AR stated there were no matters to report.

15.  AOB     SB requested the support of PCC in his application to reserve a grave site. While it was understood that  as spaces had become limited  there had been an embargo on reservations in recent years, members wished to do everything possible to meet SB’s wish. It was unanimously agreed that, with PCC approval, AR should make representation to the Archdeacon.       ACTION AR                                      

16.  Date of next meeting.

Wednesday 5th March 2025

Minutes of Devoran PCC Meeting
Wednesday 11 September 2024 at 1900 hrs in Devoran Parish Centre


Those present: Revd Karen Wilson (KW), Anne Ramsden (AR), Trish Holmes (TH), Shirley Morrish (SM), Steven Buckley (SB), Kate Robinson (KR), Alicia Skeplorn (AS), Sarah Seddon (SS).
 

  1. Welcome and prayer
    Revd Karen chaired the meeting. She welcomed everyone to the PCC and opened the meeting with prayer.
     

  2. Apologies
    Bill Jewell, Will Charnley, Natalie Shaw, Jane Darlington, Clare Chipman, Janet Boxall, Mandy and Adrian Walker.
     

  3. Minutes of the June PCC meeting
    The PCC meeting minutes for 5 June 2024 were received, agreed and signed by Revd Karen.
     

  4. Matters arising
    Verger responsibilities (AR) – Alicia, Janet and Shirley have stepped up, sound system basics guidelines outstanding (AR) and need for the vergers to pre-listen to music, tree removal (AR) in hand, bamboo removal (AR) in hand.
     

  5. PCC Secretary’s report
    PCC members discussed and agreed the report prepared by Adrian for the meeting.
     

  6. Treasurer’s report
    PCC members discussed the summary of income/expenditure and account balances for 20/24, and the report of the meeting with the financial advisor that took place on 26 July.
     

  • Around £3,500 in bank at the moment. Action 1: TH to send figures by email. Water bill sounds high as it is estimated. Action 2: TH to ask BJ to check water reading.
     

    1. The PCC agreed the level of risk for investments to be maintained as the current ‘average risk’.
                                                                                                                              

    2. The PCC agreed withdrawal of an amount to an easy access account, this sum shall be compared once tower costs are known. There will be two signatories.
      Action: TH to research possible accounts (along with Luke Zorab if needed). Account and amount (6.1) to be set up once tower costs are known.
       

  1. Joint Churches Council (JCC)
    PCC members discussed the future role and representation of members on the JCC.

    AR reported that the group needed to prepare for an approach to join together as a three church benefice again, but need to wait for Martin Pinnick to complete his work. We want to use this time as a chance to revisit the profile, the structure of the JCC, decide what part of the present structure we want and what parts are not so useful to grow the church. Plan how the benefice would move on and how best to share resources.

    AR also advised the PCC that Gill Bray has put their name forward to become a member and that the churches will rotate JCC chairing based on the host church for the JCC meeting during the interregnum. The JCC has also written to the Rural Dean, Revd. Marc Baker, to ask for help.

    Revd Karen said that the new Archdeacon is clear that the JCC should meet fully during interregnum and any future changes to the JCC need to be through him.
     

  2. Deanery Synod
    No members present at the last Deanery Synod were at the meeting. Matter to be discussed at the next PCC.
     

  3. Church services and confirmed event dates
    Pets service (30 mins), 22 September, to be followed by Messy Church                                                     

    1. Harvest Festival, 6 November                                         

    2. Joint Benefice Service, St Piran’s, 20 October.
      Action: Anne (AR) to ensure no speeches (at request of Revd Karen).                                                                            

    3. Will Keating concert, 6 December

    4. Licensing of Revd Karen – 12 November – all welcome at the service. Revd Karen will become Priest in Charge of The Haven Benefice on the Isle of Wight. Action: KW to confirm if the licensing will also be streamed.                                                                                          

    5. Christmas Bazaar, 16 November, morning only, and set up evening of 15 November. Action: AS to confirm set up details.

    6. The usual Christingle will take place in December. Action: AR to ask the Worship for All meeting if we can do the crib service as a group.
       

  4. Church Warden’s report 
    Disabled parking

    1. Michael Greet and Archdeacon Clive have agreed a plan for finalising the disabled parking next door. It is to be disabled parking and loading and unloading only, not a general parking place. The grass will be dug out to make more space and a fence of some sort will separate the areas. The Archdeacon has asked that he be able to drive around the tree in the centre. It is hoped that the diocese will pay for the work.

    2. Damp assessment           
      Joe Davidson has recommended some treatment for the window at the west end and the tower walls and the area by the roof valley. The cost of tower damp repairs to be discussed before the next PCC meeting. Action: AR / AW [?]
       

    3. Missing tile
      A tile is missing from the ridge at the West end. Action: AR to locate a roofer to fix the missing tile and check the other tiles.
       

    4. Tower door
      The door from tower to roof valley needs repairs. Action: AR to check last quinquennial to see if it was mentioned. We will need a builder/carpenter to fix rotten door and hinge.
       

    5. Kovoscmidt have sorted out the fuse problems and split them so that not all the area is affected when/if a fuse goes. No further action required at this stage.
       

    6. Contactless donations
      TH and AR met with Christine Salaman who demonstrated the contactless giving apparatus.  One off payment is c. £330 plus an annual SIM cost of £30. Christine said that any churches that have these say that it will pay for itself. The Devoran phone signal is suitably strong. Our present sum-up account will have to be transferred to parish buying to get it at this cost. We can also change the display on the front for special events and appeals using the ‘Give a Little’ account.

      The unanimous decision of PCC members present at the meeting was to approve this expenditure. Action: AW                                                                                                                                
       

  5. Creation Care
    Energy Audit and LED lighting  PCC members reviewed the summary paper. Green tariff cannot be actioned until beginning of 2025, as we are tied into old contract. This shouldn’t prevent research as to best options for discussion at the December PCC meeting. Action: AW / BJ [?]

  6. Children and youth activities
    Sunday Stars – restarting. PCC discussed importance of linking to confirmation group. The group enjoyed Matilda and watching Morwenna on the stage. Most of them were taking part in the school production as well.

    1. Messy Church – 14 to 17 children each session. The new partnership with The Hub is working well. At the last PCC meeting, NS suggested that a contactless giving machine might be useful (see 10.6).

    2. Tots & Toys – PCC happy with Jane’s report and noted growth

  7. Working Group updates
    Misuse of brown/black bins  – inappropriate use of bins and missing items from graves. Includes dog bags being used and cat litter.

    1. Action: PCC agreed to bins being hidden for church use only. AR to work on signage.

    2. Dipped graves causing issues for people.
      Action: AR to work on signage of uneven ground and to talk about top soil cover to even up ground.

    3. Coffee spot – going well. Steam cleaner to be purchased for cleaning the floor.
      Action: SM to organise purchase ASAP.
       

  8. Safeguarding
    No issues to report

  9. Any other business
    +Hugh will lead the service on 24 November and Archdeacon Clive Christmas Day.  Further help is being sought for communion services.

    1. AR – to repeat the ‘Big Help Day’ and discuss dates with gardening group.
       

  10. Date of next meeting is Wednesday 4 December, then Wednesday 5 March 2025, and the APCM on Sunday, 20 April 2025.

​

Karen gave thanks to the PCC and wider congregation for the past three years. The meeting closed with the Grace at 20.35 hrs.

​​​​​​​The Parish Church of St John and St Petroc, Devoran

Minutes of Meetings held on 5th May 2024 at 11.00 hrs.

 

Vestry Meeting

1.  Dr Walker (AW) chaired the meeting and opened with prayer.

2.  Apologies were received from Rev. Karen Wilson, Rosemary Crocker, John and Barbara Sellers, Bill and Ann Jewel.

3.   A single nomination had been received for Church Warden. Anne Ramsden (AR) had indicated her willingness to continue in the role for a further year.                                                      Prop: Janet Boxall (JB), Sec: Steven Buckley (SB) .  A huge vote of thanks was given by the chair, endorsed by those present, for all Anne’s hard work and service.

APCM                                                                               

1.  Minutes of the meeting held on 16th April 2023 were received, approved and signed.         Prop: (CC), Sec: JB     There were no matters arising from these minutes.

2.  Presentation of accounts for the year ended 31st December 2023.  The accounts had been ratified at a meeting of the PCC, 10th April 2024. Trish Holmes (TH) noted that these accounts were prepared for submission to the Diocese, she highlighted and explained items in the income and expenditure pages of the report and answered a number of questions.  SB.  Queried progress with the Parish Giving Scheme transition. TH explained there had been a modest increase in the numbers using the scheme but a significant number were still more comfortable using a Direct Debit. CC.  Stated that it was a requirement, when completing the Energy Footprint document, to include a figure for clergy expenses. TH agreed that it would be possible to extract this figure from the Waterside Churches account and that she would forward the information to CC.

Adrian Walker (AW) Chair, expressed grateful thanks on behalf of the PCC to TH for her work as Treasurer.

3.  Reports

AW noted that these had been available for several weeks in the church and shared via e mail with PCC members.

a.   Clergy report :  in the absence of Rev Karen this was received and noted.

b.   Electoral Role :  Alicia Skeplorn (AS) reported that the number on the Role was now 61, including 12 non-       residents. This was a net gain of 3 on the 2023 Electoral Role.

c.   Church Warden :  AR explained that she had accepted an offer of individual mentoring in order to further discern her future direction in ministry. This would dictate whether she continued as Church Warden beyond the present year. She asked for volunteers to coordinate and take up the duties of Verger and would identify other responsibilities that could possibly be carried out by others.  Anne suggested that it was increasingly important that the PCC should appoint a Diocesan Synod representative – an item would be included in the next PCC agenda.

d. Church Activities  :  The chair thanked all those who had written reports for the APCM. These had been available for reading prior to the meeting and would remain accessible at the back of Church for a further fortnight. Reports had been received on Deanery Synod, Creation Care, Youth Church (Sunday Stars and Messy Church), Tots and Toys, Churchyard gardening and Guides.

4.  Appointment of the Independent Examiner:  TH stated that Nadine Ashby-Johnson (Accountant and Financial Controller) was willing to continue as auditor for the present year.                                                                         Prop: Osborne Gurrin (OG), Sec: AS                                

5.   Deanery Synod representatives. Jane Darlington, Steven Buckley and Clare Chipman indicated their willingness to continue as representatives for a further year.  Prop: SM, Sec: AR                                                                                                                              

6.  Election of PCC members. Rosemary Crocker and Mandy Walker had now completed a three year term and were thanked for their service. Janet Boxall, Kate Robinson and Shirley Morrish were nominated as PCC members and duly appointed. Prop: SB, Sec: AR. Will Charnley indicated that he was willing to continue to be co-opted to the committee as maintenance coordinator and Mandy Walker agreed to serve as minutes’ secretary.

7.  Election of Sides-people. The present sides-persons were all willing to continue and were elected en- bloc. Osborne Gurrin was content to remain as a reserve.

8.  Devoran Religious Education Trust. AR explained the origin and purpose of the trust fund which had been established following the sale of Devoran School. At present there were only 2 signatories and the account needed to be updated and further signatories added.

9.  Safeguarding. AR reported that the plan to have a single safeguarding officer for the Waterside Churches appears to have stalled. She remains our safeguarding officer and, happily has had no events to report. She continued to have concern, however, regarding lone working in the church and she outlined practical steps to maintain safety. A copy of the Diocese Safeguarding Policy was available at the back of the Church.

10. AOB                                                                                                                                                                                                          a. a. a. Clare Chipman commended the Creation Care Newsletter to the meeting. A copy would be available at the back of the Church and would be circulated to PCC members.                                                                                                        b. Alicia Skeplorn asked for indication of support to manage stalls at the Church Fete – 15th June.                             c. Mary Dyson expressed her deep concern that it had not yet been possible to  repair the bell rope and that the village was now unaware when services were being held in church. AR stated that she had tried to enlist help to solve the problem but local bell-ringers had been unable to assist and safety considerations dictated that skilled help was required. JD reported that she had ‘bell-ringer contacts’ and would pursue the matter.                 d. Osborne Gurrin proposed a vote of thanks to Revd. Karen and Chris Wilson for all their contributions to the life of the Church in Devoran. This was endorsed with the appreciation of the meeting.

The chair thanked everyone for their attendance and the meeting was closed with the Grace at 11.50am. 

PCC

1. Appointment of Officers.

Vice-Chair:  Adrian Walker agreed to continue as deputy chair.

Treasurer:  Trish Holmes indicated her willingness to continue as treasurer. 

Secretary:  Adrian Walker agreed to continue for a further year.     Officers voted en bloc- Prop: JB, Sec: SM

2. To receive minutes of the meeting held 10th April 2024.                                                                                                              The minutes were agreed and signed by the Chair. There were no matters arising.

3.  Dates for meetings in 2024/25.  It was apparent that the circulated proposed dates were not suitable for a number reasons. The Chair agreed to identify the first meeting date with KW and inform members asap. Further dates would be agreed at that meeting.

Meeting was closed at 12 noon.

​​​​​​​​​​​​​​DRAFT Minutes of Devoran PCC Meeting

 Wednesday 24th January 2024 at 1900hrs in the Parish Centre

 

Those present: Revd. Karen Wilson, Anne Ramsden, Trish Holmes, Adrian Walker, Bill Jewell, Natalie Shaw, Rosemary Crocker, Alicia Skeplorn, Mandy Walker, Shirley Morrish, Clare Chipman, Jane Darlington.

Revd. Karen welcomed members and opened the meeting with prayer.

 

Apologies were received from Sarah Seddon, Will Charnley and Steven Buckley.

 

Minutes of the meeting held on October 25th 2023 were received, agreed and signed by the Chair as a correct record.

Matters Arising:

AW noted that a future visit of Christine Salaman to discuss fundraising and legacies and a service to celebrate Canon Martin Boxall’s Ministry were still to be arranged.

 WC had raised issues that he had encountered with the Waterside and Devoran websites.

​​

 Correspondence.

AW confirmed that e-mails he had received had been circulated to members. He drew attention to a) an invitation to join a zoom session on 6th February as part of the public consultation in the process of appointing a new Bishop and b) a Church of England audit of safeguarding experience.

 

6. Treasurer’s Report.

TH circulated a summary of current account balances and stated that the accounts for the year ending 31st December 2023 had been completed and were with the Independent Auditor. The full MMF had been paid and there remained a small surplus for the year. TH noted that monies collected at the Christingle Service required a form to transfer direct to the charity: AR would supply. Action AR                                                                           

AW explained that were a matter of concern. Electricity usage had been estimated in invoices all last year and we had run out of contract at end of September. A new contract had now been negotiated with Total Energies and backdated to 10th October 2023. Energy costs, however, were still high and AW stressed the need to be vigilant in our use of the heating system as, on more than one occasion, heaters had been left on overnight.TH reported that to the Guides were in process of payment. After discussion it was agreed that Explorers should be charged at £45 per term.

KW informed TH that JCC had wished to ease some of TH’s workload and had agreed that the management of the JCC bank account should be transferred to Trish Willcox

 

LLF:

KW reported that a recent item on the JCC agenda had been ‘Living in Love and Faith’ (LLF). She stressed that the prayers and liturgy were, at present, only for use during intercessions at regular services. There should be an open discussion of LLF matters but the decision for the prayers to be used was for individual PCCs and the priest. KW stated that she would circulate the links for information, liturgy and prayers to members.                       

On a personal note, she would be happy to include the prayers in her own intercessions.

 

KW emphasised the importance of JCC representation.  There were currently only 2 representatives from Devoran and it was suggested that the need for a third should be advertised widely in Church notices.

 

Deanery Synod.  CC noted that the next meeting was planned for February.

​

Services:

Christmas Services were well received and well attended. SM commented that the Midnight Christmas Eve service was much missed and KW promised to explore the possibilities for 2024. It was unfortunate that the crib service/nativity had to be brought into the Church and all agreed that firmer control of the children was required in future services. AW commentated that, although all the services and concerts were worthwhile, the multiplicity of activities placed a heavy load on those supporting and organising events.                                             Evensong and Celtic Services. Numbers at both services were usually less than 10 and had not attracted others from the congregations in the Benefice. MW reported that in conversation with regular attenders at Evensong it was recognised that this service, though valued by the few, was not sustainable. AR suggested that a Celtic service could be held once a month in the Parish Centre. KR agreed that the future of the services would be considered at the Ministry meeting with a decision deadline by Easter.

 

Church choir. John and Barbara Sellers had promoted the idea of forming a choir. In recent weeks there had been an ad hoc presence in the choir stalls which had been well received. Members debated the matters of robes and choir practice but, while there was enthusiasm for the proposal, it was felt that the proposal should develop organically as our overall numbers are few. It was noted that WC had offered his support and experience with the project.

 

Church Warden’s report and other church matters.

AR expressed her thanks to all those who helped with her duties during the period she was recovering from her hip operation. Her enforced inactivity had underlined the need for a second warden and KW encouraged her to include this issue in the regular church notices. AR reported that she had arranged an appointment for the sound system to be checked and she would investigate the possibility of playing musical accompaniments through the system when organists are not available. She would also explore the practicality of installing a projection screen. . A recent survey of the trees in the churchyard had recommended that the yew tree by the corner gate be felled and the shrubbery around cleared. Notification to the council was required and the tree surgeon would do the necessary paperwork. The pine tree at the top of the churchyard required the removal of several damaged branches. the zoom meeting arranged for public consultation on the appointment of a new Bishop. AW reported that he had spoken with Michael Greet (chair of the Diocesan Property Committee) and underlined the importance of progressing agreed plans to retain the area in the Vicarage garden for unloading and disabled parking.). WJ spoke to a paper already circulated to members promoting a proposal to re-site the statue of BVM away from the pulpit. WJ described the history of the present arrangement and argued that the statue should be moved to the ‘Marion corner’ near the picture and candle shelf. The two patron saints, St John and St Petroc would remain in the two more prominent pulpit niches. The donor had agreed that the BVM could be moved after her death and it was not anticipated that the DAC would object to the proposal. KW suggested that she would talk with Sue Thorold to assess the need for a Faculty. The matter was discussed and a vote invited. There was unanimous approval for the proposal.AS reported that, following the use of the Centre, the toilets had been left in a very dirty condition. AR suggested that she would write an official letter on behalf of the PCC to all hall users to emphasise the expectations for leaving the facilities as they were found.

AS further noted that the Parish Centre is overdue for a ‘Spring clean’ and it was hoped to organise a cleaning party to tackle the task.MW reported that several quotes from locksmiths had all been around the sum of £150+VAT. In view of the expense and access to keys it was agreed not to pursue the matter at present.. KW reported that the safeguarding team had indicated that the person who had been causing problems in recent months appears to have moved away from the area. We are asked, however, to remain alert and report anything suspicious to the Diocesan team..AW reminded members that it had been proposed that a donor list for the new chairs would be recorded in the Church. AR agreed to liaise with TH to compile the list of contributors.WC had written that, while time had been very restricted recently, he was happy to put a team together and draw up a ‘to do’ list for the team.

 

Creation Care:

 CC stated that she had been unable to attend the last meeting and had nothing further to report.

 

Messy Church. 17-18 children attended regularly. More help with setting up, clearing and catering would be much appreciated.

Sunday Stars. This was now a mixed group which met regularly on 3rd Sunday of the month.                                             Tots and Toys.  JD had circulated a paper. The session is extremely busy and more help is urgently needed to assist with setting up the room.

Guides. Kate Robinson had submitted a report. It is hoped that at least 2 new young members will join the group this term. She outlined a program of activities and regular meetings that are planned for the term. 

 

Churchyard: AS noted that the wall, in the top left area of the churchyard where the gardener had been clearing brambles, was in need of work. The compost bins were gradually being emptied and the soil used to fill in sunken graves. An area had been prepared to receive the donated tree.                                                                                      

​

Tea/Coffee in Parish Centre. SM reported that we had received a gift of tablecloths from the chapel when it closed and that supplies had been used to support the Summer Fete and November coffee morning.  A number of special birthdays had been celebrated and the net profit of income over expenditure was £328.35. SM presented £300 to the treasurer. 

 

14. Safeguarding. The outstanding matter had been addressed under item 10.

 

 AOB

KW reminded members of the invite to the Volunteers’ coffee morning on 27th Jan.

 WC had written that the links were broken to the main Waterside page and to the Devoran page on the Waterside Churches site. He no longer had access to the Devoran standalone website. It appeared, after a brief discussion, that others were not experiencing the same problems. AW agreed to investigate the current status of the Devoran site.  Action AW  

 

Dates of future meetings:   

Sunday 24th March 2024 (after service) Meeting to ratify accounts.

Sunday 14th April 2024 (after service) APCM

​ 

The meeting was closed with the Grace at 9.15pm.

Minutes of Devoran PCC Meeting                                                                                                                     Wednesday 25th October 2023 at 1900 hrs in the Parish Centre

Those present: Revd.Karen Wilson, Anne Ramsden, Trish Holmes, Adrian Walker, Bill Jewell, Natalie Shaw, Rosemary Crocker, Alicia Skeplorn, Sarah Seddon, Shirley Morrish, Mandy Walker.
Revd. Karen welcomed members and opened the meeting with a prayer.
1. Apologies had been received from Will Charnley, Jane Darlington, Steven Buckley and Clare Chipman.
2. Minutes of the meeting held on May 18th 2023 were received, agreed and signed by the Chair as a correct record.
3. Matters arising.                                                                                                                                                      WJ stated that he had been unsuccessful in all attempts to find any interest in dismantling the boiler. AR agreed to advertise further on social media before we consider other options.                Action AR
4. Any other Business declared. There was none.
5. Correspondence. AW confirmed that communications he had received had all been circulated to members of the committee.                                                                                                                                a) KW informed members that no details of funeral arrangements had yet been released following the sad death of Archdeacon Paul. In reply to a query from NS she confirmed that flowers had been sent to the family from the Benefice together with many cards.                                                                 b) MW drew attention to a letter from KW informing PCC members of the decision by the Diocese not to renew the license of Canon Martin Boxall (MB). This decision had been communicated to MB by a phone call from Father John Eatock (Dean of retired Clergy) and had been the source of a great deal of hurt and upset to MB, his family and friends. The very real concerns expressed by the committee about the arbitrary and peremptory nature of this process were endorsed by the chair. KW informed the meeting that she had written to the Bishop and John Eatock and suggested that the PCC should refrain from sending a formal letter until she had received a response from the Bishop. NS spoke to the needs of MB and Janet in this situation and it was agreed that a brief letter expressing the appreciation and support of the PCC should be personally given to MB. AR, who had planned a visit, agreed to compose and take this to MB.                                                           Action AR   WJ stated that, at the appropriate time, we must celebrate MB’s valuable ministry. This proposal was supported by all members of the committee.                                                                                                                                                          
6. Treasurer’s Report. TH circulated and spoke to a summary of the account balances. She anticipated that VAT reimbursement for 2022 would be received shortly and this would cover the outstanding MMF contribution for 2023. £15,000 had already been paid this year.                                                            The Independent Examiner’s report for the year ended 31st December 2022 was received.                  In answer to a query from SB, the treasurer informed the meeting that the approximate ratio of regular giving in the Parish was 2:1 Standing Order to Parish Giving. This opened a debate about how best to encourage Parish Giving and a wider discussion about fundraising and legacies. It was proposed and agreed that Christine Salaman be invited to give a presentation to an ‘after church’ coffee time. KW agreed to initiate an invitation.                                                                            Action KW
7. Joint Churches Council. KW emphasised the importance of this committee in the governance arrangements of the Benefice. She noted that there were currently vacancies for representatives from both Devoran and Feock and encouraged an active process to recruit new members.               AW then gave a brief review of selected agenda items at recent JCC meetings.                                                           May 24th. It was reported that a new Head and Assistant Head of Safeguarding had been appointed for the Diocese. A review of the Benefice would take place in 2024.                                                       July 19th. JD gave a presentation on ‘Tots and Toys’. There was a debate regarding a return to the ‘common cup’ : the 3 churches wished to retain current practice at present.                                         August 30th. Agreed to hold an AGM for the JCC next year after the PCC annual meetings.                October 11th. Purchase of banners to be expedited to advertise church and benefice events. The limited capacity of volunteers in our three churches was discussed and the need not to over burden willing helpers.  
8. Deanery Synod.  The committee had received a written report from CC. The October Deanery meeting had been informed of the changing pattern of Rural Deans. The Diocese will be recruiting 3 full time Deans instead of the current 12 Rural Deans who also have busy Parish commitments. There were presentations on ‘Compassion UK’ and the work of Creation Care.org.uk with updates from the Mission areas. 
9. Church Warden’s Report.  AR spoke to a paper, already circulated, which listed the many responsibilities which she had assumed as Church warden. This workload was not sustainable, particularly in view of her recommissioning as Local Worship Leader for a further 3 years. Her preference would be for the appointment of another Church warden but there is a necessity to reduce the current burden of duties. A number of offers were made to take on certain tasks and AW suggested that AR draw together a small group who would consider ways to progress the problem urgently.                                                                                                                                                           Parish Centre Security. Concern was expressed that, when the Church was open, the toilet facilities were being regularly used by the public and not always left as they were found. Without a lock on the Parish Centre door the contents were vulnerable. Following discussion it was agreed that the door to the vestibule and toilet should remain open but a lock should be purchased for the Parish Centre. MW agreed to explore the options for securing the door to the Centre.                Action MW                                                                         Pews and Chairs.  AW reported that a Faculty had now been granted for permanent removal of the pews; 3 had already been sold (£600) and it had been requested that 2 remain in the Centre. 12 chairs had been purchased and were presently stacked at the back of the church – a number had already been sponsored at £35 each.                                                                                                        Fundraising and Events.   A coffee morning will be held in the Village Hall on Nov.18th, with various stalls. Concerts in the Church with Will Keating (2nd Dec.) and the Dolce Ensemble (16th. Dec) are being arranged. A small group would be formed to manage the arrangements.                                    Car Parking.    AW asked if we had received any communication regarding plans for a permanent parking area in the Vicarage. AR stated that she had heard nothing further. In discussion members noted the importance of progressing this item at the appropriate time to secure disabled parking arrangements for the future. The committee agreed to keep the matter under review.     Appointment of Bishop.   AR referred to an article in the Church Wardens’ Newsletter regarding the process of input into the See Committee which would discuss matters relating to the appointment of a new Bishop of Truro.                  
10. Church services.   JD had requested that PCC review the afternoon/evening Evensong service. Following an earlier decision by PCC Evensong was now held on only one Sunday in the month. Numbers attending were small and the service failed to attract members from the other Waterside Churches. The limited capacity of those conducting Evensong, and the resources required, demanded that the viability of the service should be revisited. The pros and cons of stopping Evensong were debated. KW proposed that a conversation should take place with those who attended the service to fully assess the strength of support before a decision is made.      Action KW      It was suggested (AW) that the monthly Celtic services might be rotated around the other Waterside Churches but it was concluded, for practical reasons, that this would not be viable.                                                                                               
11. Children’s and Youth Activities.   A report had been received and circulated from JD on the ‘Tots and Toys’ initiative. KR stated that this activity, together with Messy Church and Sunday Stars should be items on the JCC agenda rather than PCC.                                                                                                                           Guides. Kate Robinson had submitted a brief report. The new term had started with some new members from the village. The girls are keen and have enjoyed a variety of activities, including an evening on Devoran Quay.                                                                                                                                  AS reported that a number of invoices for the use of the Parish Centre were outstanding. Members agreed that these should be pursued.
12. Creation Care.  A report from CC had been circulated and was received.  CC made a number of suggestions to further reduce our Carbon footprint and asked for volunteers to join her to make a Creation Care team. The meeting considered that it was still not practical to register with the ‘A Rocha Eco Church’ scheme.                                                                                                                              The proposal to switch to a ‘green tariff’ with our current supplier, ‘Total’, was discussed. The principal was accepted but it was first necessary to understand our present contract and our current tariff. It was agreed that TH would provide AW with recent electric bills so that he could request the necessary information.                                                                                                                 Action TH/AW
13. Working Groups.                                                                                                                                          Churchyard Working Party.  AS spoke to a report prepared for the meeting. Volunteers had met each month throughout the summer, sometimes with only 2 but 7 in September including 3 or 4 non church members. A near-neighbour has also taken an interest and works in the grounds at times outside the regular meeting time.                                                                                                                              Weeding, moss removal and drain clearing have been necessary activities but, although the area round the War Memorial has been sprayed a number of times, the bamboo continues to be a problem. The damaged Celtic cross has been reinstated in the ‘Lobb’ bed, although now a little shorter! The bonfire requires attention, the shed needs replacement and more help is always welcome!                                                                                                                                                                TH reported that 3 invoices for graves had not been paid.                   Action KW agreed to re-invoice. AR stated that a review of churchyard trees had been carried out. Most were satisfactory but some work was required on the yew tree.                                                                                                                                                            Wider Church and Social Group.  SM reported that the ‘Coffee Morning’ continued once a month and a ‘Harvest Tea’ had been arranged (29thOctober) to follow the Commemoration Service for the gifts from the Methodist Chapel. Invitations had been extended to the Methodist congregation to join us for the service and tea.                                                                                                                           AR explained that the Wider Church had, in the past, organised fund raising events for agreed national and international causes.
14. Safeguarding.   KW described the background of the new safeguarding officers who had been appointed by the diocese, together with the new Hub and IT package that was now available. The IT, with Dashboard, will ensure timely training, DBS checking and records of all safeguarding matters within the diocese.  KW read out the 5 standards of the new National Safeguarding Strategy and by a show of hands these were ratified by all members present. A poster would be displayed.    Action AR

The new diocesan appointments had been particularly helpful and effective with the management of an ongoing safeguarding issue in the Benefice. KW requested continued prayers and support while the matter was being resolved. 
15. Declared AOB. There was none. 
16. Date of next Meeting.         Wednesday 24th. January 2024 at 7pm 
The meeting closed with the Grace at 9.15pm.

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